Municipality of North Cowichan
Special Committee of the Whole
AGENDA

Tuesday, November 21, 2023 at 5:00 P.m. - 6:00 P.m.

Municipal Hall - Council Chambers & Electronically

This meeting which is open to the public, will be conducted in-person in Council Chambers and by video conference using the Cisco Webex platform, and will be streamed live and archived for viewing on demand at www.northcowichan.ca.

 

Members of the public may attend the Municipal Hall [7030 Trans-Canada Highway] in person, or join the meeting electronically to participate during the 'Public Input' and 'Question Period' portions of the agenda. Please visit northcowichan.ca/virtualmeeting for instructions on how to connect online or you may dial 1.844.426.4405, enter 1# for English, enter the meeting ID 2771 137 0577, and then enter the meeting password 1111.

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1.

CALL TO ORDER

As soon as there is a quorum present after the time specified for the meeting, the Mayor shall call the meeting to order. If there is no quorum of Council present within 30 minutes of the scheduled time for the meeting, the meeting is adjourned until the next scheduled meeting.

2.

APPROVAL OF AGENDA

To consider any items of business not included in the Agenda, that are of an urgent nature, must be introduced and approved at the time the agenda is adopted. Matters must be taken up in the order that they are listed unless changed at this time.

• Recommendation:

  That the agenda be adopted as circulated [or as amended].

3.

PUBLIC INPUT ON  AGENDA ITEMS

Public Input is an opportunity for the public to provide their feedback on matters included on the agenda. The maximum number of speakers to be heard during the public input period is limited to five, with a maximum of three minutes allotted to each speaker.  Members of the public attending the meeting in person must register at least 10 minutes prior to the meeting by signing the sheet posted outside of Council Chambers. Members of the public attending electronically must raise their hand once the meeting has been called to order. Please visit northcowichan.ca/virtualmeeting for instructions on how to raise your hand. Speakers are asked to state their name and residential address when commencing their address to Council.

4.

BUSINESS

4.1

Presentation of the Office of the CAO and Corporate Services Departmental Business Plans

Purpose: To discuss with Council the proposed 2024 business plans for the Office of the Chief Administrative Officer, North Cowichan/Duncan RCMP Detachment, Fire Services, Bylaw Services, Financial Services, Human Resources and Health & Safety, Legislative Services, Information Technology and Business Solutions, Information Management; the annual business plans support Council’s impending budget 2024 deliberations and demonstrate how each service area proposes to operationalize Council's Strategic Plan, and other Master Plans of Council, consistent with Council’s Strategic Plan Administration Policy.

4.1.1

Introductory Overview

Purpose: Introductory overview presentation by the General Manager, Corporate Services, Talitha Soldera.

4.1.2

Office of the Chief Administrative Officer

Purpose: Business Plan presentations by the Chief Administrative Officer, Ted Swabey and the Manager of Communications and Public Engagement, Barb Floden.

4.1.3

North Cowichan/Duncan RCMP Detachment

Purpose: Business Plan presentation by the Chief Administrative Officer, Ted Swabey.

4.1.4

Fire Services

Purpose: Business Plan presentation by the Interim Fire Chief, Ron French.

4.1.5

Bylaw Services

Purpose: Business Plan presentation by the Manager, Bylaw and Business Licensing Services, Kim Ferris.

4.1.6

Financial Services

Purpose: Business Plan presentation by the Director, Financial Services, Teri Vetter.

4.1.7

Human Resources and Health & Safety

Purpose: Business Plan presentation by the Director, Human Resources and Health & Safety, Marla Laycock.

4.1.8

Legislative Services

Purpose: Business Plan presentation by the Manager, Legislative Services and Corporate Officer, Michelle Martineau.

4.1.9

Information Technology and Business Solutions

Purpose: Business Plan presentation by the Director, Information Technology and Business Solutions, Manuela Herzig.

4.1.10

Information Management

Purpose: Business Plan presentation by the Information Management Officer, Alyssa Meiner.

5.

NEW BUSINESS

This section includes matters that have been postponed to a certain time or referred to staff, a committee or some other organization or person, and shall be placed under this section when the matter is returned to Council for consideration.

6.

QUESTION PERIOD

Question Period is an opportunity for the public to ask brief questions regarding the business discussed during the meeting. When invited by the Mayor, members of the public who are attending the meeting in person may step up to the podium to ask their question(s) and members of the public who are attending electronically may raise their hand at this time. Please visit northcowichan.ca/virtualmeeting for instructions on how to raise your hand.

7.

ADJOURNMENT

Once all the business is done and over with, the Mayor may declare the meeting adjourned without requiring a resolution of Council.