Municipality of North Cowichan
Regular Council
AGENDA

Wednesday, December 21, 2022 at 1:30 P.m. - 4:30 P.m.

Electronically

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1.

CALL TO ORDER

This meeting will be conducted by video conference using the Cisco Webex platform. This meeting, though electronic, is open to the public and will be streamed live and archived for viewing on demand at www.northcowichan.ca.

Anyone wishing to participate in the meeting, during the 'Public Input' and 'Question Period' portions of the agenda, may do so by attending Municipal Hall [7030 Trans-Canada Highway] in person, or by joining the meeting electronically using: 

• a computer, smartphone, or tablet. Please visit northcowichan.ca/virtualmeeting for instructions on how you can connect to this meeting.
• a telephone, dial 1.844.426.4405, enter 1# for English, enter the meeting ID 2770 496 5397, and then enter the meeting password 1111

2.

APPROVAL OF CONSENT AGENDA

Purpose: To adopt all recommendations appearing on the Consent Agenda in one motion, without discussion or debate. Included are items that are regular, non-controversial, or routine in nature. Any item may be moved out at the request of any Council member for discussion or debate, before the agenda is approved. Items removed from the Consent Agenda will be placed under New Business. 

• Recommendation:

  THAT Council approve the Consent Agenda and the recommendations contained therein.

2.1

Items for decision

All recommendations provided under each of the items listed below will be adopted once the Consent Agenda is approved, unless removed and placed under New Business. 

2.1.1

Council Meeting Minutes for Adoption

Purpose: To consider if there were any errors or omissions prior to adopting the minutes of previous meetings of Council.

• Recommendation:

  THAT Council adopt the minutes of their regular meeting held December 7, 2022 and their special meeting held December 13, 2022.

2.2

Items for information

All items listed below will be received for information purposes only once the Consent Agenda is approved, unless removed and placed under New Business where Council may consider taking action. 

2.2.1

Committee of the Whole meeting minutes

Purpose: To receive for information the minutes from the December 13, 2022 Committee of the Whole meeting.

• Recommendation:

  THAT Council receive for information the minutes from the December 13, 2022 Committee of the Whole meeting.

2.2.2

Association of Vancouver Island and Coastal Communities (AVICC) Re: Call for 2023 Resolutions and Nominations for AVICC Executive

Purpose: To receive the December 13, 2022 email and documents regarding the 2023 Resolutions to be considered at the 2023 AGM and Convention on April 14 - 16, 2023 and call for nominations for AVICC Executive.

• Recommendation:

  THAT Council receive the December 13, 2023 email and documents from AVICC.

2.2.3

BC Achievement Foundation Re: Nominations for 2023 Community Award

Purpose: To receive the December 1, 2022 email and poster from the BC Achievement Foundation calling for nominations for the 20th annual Community Award for 2023.

• Recommendation:

  THAT Council receive the December 1, 2022 email from BC Achievement Foundation.

2.2.4

Office of the Lieutenant Governor of British Columbia Re: Nominations for BC Reconciliation Award

Purpose: To receive the December 9, 2022 email from the Office of the Lieutenant Governor of British Columbia in partnership with the BC Achievement Foundation calling for nominations for the BC Reconciliation Award for 2023.

• Recommendation:

  THAT Council receive the December 9, 2022 email from the Office of the Lieutenant Governor of British Columbia.

2.2.5

Community Engagement and Fund Development, Canadian Mental Health Association (CMHA)

Purpose: To receive the December 13, 2022 email and poster from Anne Marie Thornton, Manager of Community Engagement and Fund Development, CMHA-Cowichan Valley Branch inviting Council to participate in the February 25th Coldest Night of the Year fundraiser.

• Recommendation:

  THAT Council receive the December 13, 2022 email from Anne Marie Thornton.

2.2.6

Cowichan Valley Resident Re: Extend the deadline for Forestry Engagement Surveys

Purpose: To receive the December 8, 2022 email from a resident of the Cowichan Valley requesting that Council consider extending the deadline for the forestry engagement surveys to January 31, 2023.

• Recommendation:

  THAT Council receive the December 8, 2022 email from the resident.

2.2.7

North Cowichan Resident Re: Future of ALR Land in the Municipality

Purpose: To receive the December 12, 2022 letter from a resident of North Cowichan requesting that Council reconsider a development application on Henry Road.

• Recommendation:

  THAT Council receive the December 12, 2022 letter from the resident.

3.

APPROVAL OF REGULAR AGENDA

Purpose: To consider any items of business not included in the Agenda that are of an urgent nature they must be introduced and approved at the time the agenda is adopted. Matters must be taken up in the order that they are listed unless changed at this time.

• Recommendation:

  THAT the agenda be adopted as circulated [or as amended].

4.

MAYOR'S REPORT

5.

DELEGATIONS AND PRESENTATIONS

5.1

Present Long Standing Service Award to Ken Denham

Purpose: Mayor Douglas to present Ken Denham with the Federal Fire Service Exemplary Service Award for 50 years of service and a municipal plaque for 50 years of service on the North Cowichan Fire Department.

5.2

Salish Sea Stones Project

Purpose: Peter Shepherd, on behalf of the Salish Sea Stones Project, will be explaining how the organization uses the Salish Sea Stones art to raise funds to help vulnerable kids and teach them the process of the stone art. Mr. Shepherd will also be making a request for a grant-in-aid to assist with start-up costs.

6.

PUBLIC INPUT

Public Input is an opportunity for the public to provide their feedback on matters included on the agenda. The maximum number of speakers to be heard during the public input period is limited to five, with a maximum of three minutes allotted to each speaker.

If you attend in-person and wish to address Council you must register at least 10 minutes prior to the Council meeting by signing the sheet posted outside the Council Chambers.

If you attend virtually and wish to address Council, please click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or dial *3 if participating by phone.

7.

BYLAWS

7.1

Council Procedure Amendment Bylaw No. 3888 for adoption

Purpose: To consider adoption of Council Procedure Amendment Bylaw No. 3888, 2022, which received first three readings on December 7, 2022. If adopted will establish the meeting time and procedural changes requested by Council.

• Recommendation:

  THAT Council adopt Council Procedure Amendment Bylaw No. 3888, 2022.

7.2

Board of Variance Amendment Bylaw No. 3889 for adoption

Purpose: To consider adoption of Board of Variance Amendment Bylaw No. 3889, 2022, which received first three readings on December 7, 2022. If adopted this would authorize the Board of Variance to meet or participate electronically.

• Recommendation:

  THAT Council adopt Board of Variance Amendment Bylaw No. 3889, 2022.

7.3

Revenue Anticipation Borrowing Bylaw No. 3890 for adoption

Purpose: To consider adoption of Bylaw No. 3890, 2022, which received first three readings on December 7, 2022. If adopted the Municipality will be able to borrow money for a short term, if needed, to continue municipal operations while waiting for anticipated revenue (e.g. property taxes) to be received.

• Recommendation:

  THAT Council adopt Revenue Anticipation Borrowing Bylaw No. 3890, 2022.

7.4

Zoning Bylaw Amendment Bylaw 3891 (Retaining Walls & Fences) & Building Bylaw Amendment Bylaw 3892 (Retailing Walls)

Purpose: To introduce “Zoning Bylaw Amendment Bylaw (Retaining Walls & Fences) No. 3891” (Attachment 1) and “Building Bylaw Amendment Bylaw (Retaining Walls) No. 3892” (Attachment 2) for Council’s consideration of initial readings.

• Recommendation:

  THAT Council:

  1. Give first and second reading to “Zoning Bylaw Amendment Bylaw No. 3891”;
  2. Direct staff to arrange a Public Hearing for “Zoning Bylaw Amendment Bylaw No. 3891”; and,
  3. Give first, second and third readings to “Building Bylaw Amendment Bylaw No. 3892”.

8.

REPORTS

8.1

Pre-Budget Approval for IT Client Support Specialist

Purpose: To obtain pre-budget approval for hiring a full-time Information Technology Client Support Specialist.

• Recommendation:

  THAT Council give pre-budget approval for a permanent full-time Information Technology Client Support Specialist position beginning in 2023.

8.2

2023 Regular Council and Committee of the Whole Meeting Schedule

Purpose: To consider rescheduling the 2023 Council and Committee of the Whole meeting dates where conflicts exist and determine whether meetings shall be conducted by electronic means.

• Recommendation:

  THAT Council:

  1. Reschedule the February 14, 2023 Committee of the Whole meeting to February 7, 2023, the March 14, 2023 Committee of the Whole meeting to March 7, 2023, and the November 14, 2023 Committee of the Whole meeting to November 7, 2023;
  2. Reschedule the February 15, 2023, Regular Council meeting to February 21, 2023, and the September 20, 2023, Regular Council meeting to September 26, 2023; and,
  3. Direct that the regular Council and Committee of the Whole meetings for 2023 be conducted by electronic means.

8.3

Community Emergency Preparedness Fund Grant Application

Purpose: To request approval to submit an application to the Community Emergency Preparedness Fund (CEPF) grant program under the Volunteer & Composite Fire Department Training & Equipment funding stream for marina firefighting training.

• Recommendation:

  THAT Council authorize an application for a grant in the amount of $30,000 under the Community Emergency Preparedness Fund’s Volunteer and Composite Fire Departments Equipment and Training funding stream for marina firefighting training and associated costs for the North Cowichan Fire Department.

9.

NOTICES OF MOTIONS

10.

UNFINISHED AND POSTPONED BUSINESS

11.

NEW BUSINESS

11.1

Appointment of three alternates to the Cowichan Valley Regional District's (CVRD) Cowichan Centre Commission

Purpose: To appoint three alternate members of Council to the Cowichan Valley Regional District’s (CVRD) Cowichan Centre Commission to act in place of Councillors Caljouw, Findlay or Istace when one or more are unavailable.

• Recommendation:

  THAT Council appoint [Council to identify three members] as the Municipality of North Cowichan’s alternate members on the Cowichan Valley Regional District’s Cowichan Centre Commission for the 2022-2026 Council term.

12.

QUESTION PERIOD

Question Period is an opportunity for the public to ask brief questions regarding the business discussed during the meeting.

For in person attendees, please proceed to the podium and wait for the Mayor (Chair) to acknowledge you before you speak.

For virtual attendees, please click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or dial *3 if participating by phone.

13.

CLOSED SESSION

• Recommendation:

  THAT Council close the meeting at ___ p.m. to the public on the basis of the section 91(1)(c) of the Community Charter, labour relations or other employee relations.

13.1

Council Meeting In-Camera Minutes for Adoption (December 7 and 13, 2022)

13.2

Closed under section 90(1)(c) - labour relations

14.

RISE AND REPORT

15.

ADJOURNMENT