Municipality of North Cowichan
Regular Council
AGENDA

Wednesday, May 18, 2022 at 1:30 P.m. - 2:30 P.m.

Electronically

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1.

CALL TO ORDER

This meeting will be conducted by video conference using the Cisco Webex platform. This meeting, though electronic, is open to the public and will be streamed live and archived for viewing on demand at www.northcowichan.ca.

Anyone wishing to participate in the meeting, during the 'Public Input' and 'Question Period' portions of the agenda, may do so electronically by joining the meeting using: 

• a computer, smartphone, or tablet. Please visit northcowichan.ca/virtualmeeting for instructions on how you can connect to this meeting.
• a telephone, dial 1.844.426.4405, enter 1# for English, enter the meeting ID 2467 271 1485, and then enter the meeting password 1111.

2.

APPROVAL OF CONSENT AGENDA

Purpose: To adopt all recommendations appearing on the Consent Agenda in one motion, without discussion or debate. Included are items that are regular, non-controversial, or routine in nature. Any item may be moved out at the request of any Council member for discussion or debate, before the agenda is approved. Items removed from the Consent Agenda will be placed under New Business. 

• Recommendation:

  THAT Council approve the Consent Agenda and the recommendations contained therein.

2.1

Items for decision

All recommendations provided under each of the items listed below will be adopted once the Consent Agenda is approved, unless removed and placed under New Business. 

2.1.1

Council Meeting Minutes for Adoption

Purpose: To consider if there were any errors or omissions prior to adopting the minutes of previous meetings of Council.

• Recommendation:

  THAT Council adopt the minutes of their regular meeting held May 4, 2022.

2.1.2

2021 Statement of Financial Information

Purpose: To present the 2021 Statement of Financial Information for approval by Council in accordance with the Financial Information Act and section 9 of the Financial Information Regulation 371/93.

• Recommendation:

  THAT Council approve the 2021 Statement of Financial Information.

2.2

Items for information

All items listed below will be received for information purposes only once the Consent Agenda is approved, unless removed and placed under New Business where Council may consider taking action. 

2.2.1

Environmental Advisory Committee meeting minutes 

Purpose: To receive for information the minutes from the April 26, 2022 Environmental Advisory Committee meeting.

[Note: the recommendations related to item 4.3 of the EAC minutes, CAEP Reserve Fund terms of reference, are included in the report under item 10.1, and staff is undertaking the research related to item 4.4, letter from the Cowichan Climate Hub, under direction by the CAO.]

• Recommendation:

  THAT Council receive for information the minutes from the April 26, 2022 Environmental Advisory Committee meeting.

2.2.2

Dave Haberman Re: Bylaw 24.06 of the British Columbia Motor Vehicle Act

Purpose: To receive the April 25, 2022 letter from Dave Haberman requesting Council consider adopting a Neighbourhood Zero Emission Vehicles Bylaw.

• Recommendation:

  THAT Council receive for information the April 25, 2022 letter from Dave Haberman.

2.2.3

Township of Spallumcheen Re: Luxury Tax on Recreational Boats

Purpose: To receive the May 3, 2022 letter from the Township of Spallumcheen, in support of the District of Sicamous' request that the federal government reconsider the luxury tax on recreational boats.

• Recommendation:

  THAT Council receive for information the May 3, 2022 letter from the Township of Spallumcheen.

3.

APPROVAL OF REGULAR AGENDA

Purpose: To consider any items of business not included in the Agenda that are of an urgent nature, must be introduced and approved at the time the agenda is adopted. Matters must be taken up in the order that they are listed unless changed at this time.

• Recommendation:

  THAT the agenda be adopted as circulated [or as amended].

4.

MAYOR'S REPORT

5.

DELEGATIONS AND PRESENTATIONS

5.1

Cowichan Public Art Gallery Society

Purpose: Elizabeth Croft of the Cowichan Public Art Gallery Society, to update Council on their progress towards building an international-standard art gallery in the Cowichan Valley.

5.2

Impact of stormwater erosion along Hayhurst Creek to Mr. Sjolie's property

Purpose: Mr. Sjolie to present to Council examples of the erosion and habitat destruction along Hayhurst Creek from the stormwater diversion that has impacted the bank at the rear of his property. Mr. Sjolie has a presentation in addition to his video.

[Note: Please watch the video (Link to Video) prior to the meeting.]

6.

PUBLIC INPUT

Public Input is an opportunity for the public to provide their feedback on matters included on the agenda. The maximum number of speakers to be heard during the public input period is limited to five, with a maximum of three minutes allotted to each speaker. To be added to the speakers list, please:

• click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or
• dial *3 on your phone

7.

BYLAWS

7.1

Official Community Plan Amendment Bylaw No. 3869 for first and second readings

Purpose: To introduce Official Community Plan Amendment Bylaw No. 3869, 2022, which proposes to amend Official Community Plan Bylaw No. 3450 by changing the designation of land north of Drinkwater Road from Commercial to Growth Centre.

• Recommendation:

  THAT Council give first and second reading to Official Community Plan Amendment Bylaw No. 3689, 2022.

7.2

Zoning Amendment Bylaw No. 3867 for first and second readings

Purpose: To introduce Zoning Amendment Bylaw No. 3867 (6478, 6494, 6493, 6489 Paddle Road from R1 & 6495 Paddle Road from CD10, to CD22), 2022”, which proposes to amend Zoning Bylaw No. 2950, 1997 to permit high-density residential and commercial uses. A staff presentation will be provided.

• Recommendation:

  THAT Council:

  1. Give first and second readings to “Zoning Amendment Bylaw No. 3867 (6478, 6494, 6493, 6489 Paddle Road from R1 & 6495 Paddle Road from CD10, to CD22), 2022”; and
  2. Schedule a Public Hearing for “Zoning Amendment Bylaw No. 3867 (6478, 6494, 6493, 6489 Paddle Road from R1 & 6495 Paddle Road from CD10, to CD22), 2022” and that notification be issued in accordance with the Local Government Act.

7.3

Zoning Amendment Bylaw No. 3868 for first and second readings

Purpose: To introduce Zoning Amendment Bylaw No. 3868 (3005, 3011 Drinkwater Road and 6455 Ford Road from R1 to CD23), 2022”, which proposes to amend Zoning Bylaw No. 2950, 1997 to permit high density residential use. A staff presentation will be provided.

[Note: Attachment 6 was replaced on May 18, 2022 - Schedule 1 of Bylaw No. 3868 was revised to reduce “Area 1” to remove proposed park dedication.]

• Recommendation:

  THAT Council:

  1. Give first and second readings to “Zoning Amendment 3868 (3005, 3011 Drinkwater Road and 6455 Ford Road from R1 to CD23), 2022”.
  2. Schedule a Public Hearing for “Zoning Amendment Bylaw No. 3868 (3005, 3011 Drinkwater Road and 6455 Ford Road from R1 to CD23), 2022” and that notification be issued in accordance with the Local Government Act.

8.

REPORTS

8.1

Long Term Borrowing for North Cowichan/Duncan Integrated RCMP Facility

Purpose: To obtain a security issuing resolution that will enable long-term borrowing for the North Cowichan/Duncan Integrated RCMP Facility through the Cowichan Valley Regional District (CVRD).

• Recommendation:

  THAT Council approve borrowing from the Municipal Finance Authority of British Columbia, as part of the 2022 Fall Borrowing Session, $22,000,000 as authorized through North Cowichan/Duncan Integrated RCMP Facility Loan Authorization Bylaw No. 3787, 2020, and that the Cowichan Valley Regional District be requested to consent to our borrowing over a 20-year term and include the borrowing in a Security Issuing Bylaw.

8.2

Support for Strategic Priorities Fund Infrastructure Stream Grant Application

Purpose: To obtain Council support for the submission of a grant application to the Strategic Priorities Fund Capital Infrastructure Stream for the Trans-Canada Highway (TCH) Water Main Replacement and Multi-Use Trail Project.

• Recommendation:

  THAT Council support and authorize an application to be submitted to the Canada Community-Building Fund, Strategic Priorities Fund Capital Infrastructure Stream for a grant of up to $6 million for the Trans-Canada Highway Water Main Replacement and Multi-Use Trail Project.

8.3

Procurement Policy

Purpose: To consider amendments to the Procurement Policy.

• Recommendation:

  THAT Council:

  1. Repeal the Procurement Policy and Spending Authority; and,
  2. Approve the Procurement Policy, as detailed in Attachment 2 of the Director of Financial Services’ May 18, 2022 report.

9.

NOTICES OF MOTIONS

10.

UNFINISHED AND POSTPONED BUSINESS

10.1

Climate Action and Energy Plan Reserve Fund Terms of Reference

Purpose: To consider the revisions to the Terms of Reference for the Climate Action and Energy Plan Reserve Fund as recommended by the Environmental Advisory Committee.

• Recommendation:

  THAT Council replace the Terms of Reference for the Climate Action and Energy Plan Reserve Fund with the Revised Terms of Reference as presented in Attachment 3 to the Senior Environmental Specialist’s report dated May 18, 2022.

11.

NEW BUSINESS

12.

QUESTION PERIOD

Question Period is an opportunity for the public to ask brief questions regarding the business discussed during the meeting. To be added to the speakers list, please:

• click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or
• dial *3 on your phone

13.

RISE AND REPORT

14.

ADJOURNMENT