Municipality of North Cowichan
Special Council
AGENDA

Tuesday, July 05, 2022 at 3:00 P.m. - 4:00 P.m.

Electronically

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1.

CALL TO ORDER

This meeting will be conducted by video conference using the Cisco Webex platform. This meeting, though electronic, is open to the public and will be streamed live and archived for viewing on demand at www.northcowichan.ca.

Anyone wishing to participate in the meeting, during the 'Public Input' and 'Question Period' portions of the agenda, may do so by attending Municipal Hall [7030 Trans-Canada Highway] in person, or by joining the meeting electronically using: 

• a computer, smartphone, or tablet. Please visit northcowichan.ca/virtualmeeting for instructions on how you can connect to this meeting.
• a telephone, dial 1.844.426.4405, enter 1# for English, enter the meeting ID 2457 214 1303, and then enter the meeting password 1111

2.

APPROVAL OF AGENDA

Purpose: To consider adoption of the agenda. Municipal staff posted notice of this special Council meeting, in accordance with section 128.1 of the Community Charter and section 7 of the Council Procedure Bylaw, which included the date, time and place and purpose of the meeting. Adding any late items would require a resolution by unanimous vote of all members.

• Recommendation:

  ​THAT the agenda be adopted as circulated [or as amended].

3.

PUBLIC INPUT

Public Input is an opportunity for the public to provide their feedback on matters included on the agenda. The maximum number of speakers to be heard during the public input period is limited to five, with a maximum of three minutes allotted to each speaker.

If you attend in-person and wish to address Council you must register at least 10 minutes prior to the Council meeting by signing the sheet posted outside the Council Chambers.

If you attend virtually and wish to address Council, please click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or dial *3 if participating by phone.

4.

BUSINESS

4.1

Commencement of Alternative Approval Process (AAP) for the Crofton Fire Hall

Purpose: For Council to give direction to the Corporate Officer to commence the Alternative Approval Process (AAP) on the long-term borrowing for the upgrades to the Crofton Hall.

• Recommendation:

  THAT Council:

  1. Direct the Corporate Officer to undertake an alternative approval process to determine the opinion of the electors with regard to the “Crofton Fire Hall Loan Authorization Bylaw No. 3863, 2022” which proposes to upgrade the Crofton Fire Hall by demolishing the original 1964 building (7,200 sf) and replacing it with a smaller 3,636 gross square feet addition on the same footprint, and a debenture not to exceed $4,800,000 be obtained to finance the facility replacement; and that the 30-day notice period, commencing on July 22, 2022, and ending on August 22, 2022, for submitting and receiving elector response forms, is established;
  2. Has determined that the total number of eligible electors for the alternative approval process for the Crofton Fire Hall Loan Authorization Bylaw No. 3863, 2022 to be 28,684 and that approval of the electors is obtained if elector responses received is less than 10% (2,868) of the total number of electors; and,
  3. Establish that the Elector Response Form be designed to allow for only a single elector response on each form and be available at the Municipal Hall and online from July 22, 2022, to August 22, 2022, as attached to the Manager of Legislative Services report dated July 5, 2022.

5.

QUESTION PERIOD

Question Period is an opportunity for the public to ask brief questions regarding the business discussed during the meeting.

For in person attendees, please proceed to the podium and wait for the Mayor (Chair) to acknowledge you before you speak.

For virtual attendees, please click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or dial *3 if participating by phone.

6.

ADJOURNMENT