Municipality of North Cowichan
Regular Council
AGENDA

Wednesday, October 02, 2024 at 3:00 P.m. - 4:00 P.m.

Municipal Hall - Council Chambers & Electronically

This meeting which is open to the public, will be conducted in-person in Council Chambers and by video conference using the Cisco Webex platform, and will be streamed live and archived for viewing on demand at www.northcowichan.ca. All representations to Council form part of the public record.

 

Members of the public may attend the Municipal Hall [7030 Trans-Canada Highway] in person, or join the meeting electronically to participate during the 'Public Input' and 'Question Period' portions of the agenda. Please visit northcowichan.ca/virtualmeeting for instructions on how to connect online or you may dial 1.844.426.4405, enter 1# for English, enter the meeting ID 2773-380-4404, and then enter the meeting password 1111.

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1.

CALL TO ORDER

As soon as there is a quorum present after the time specified for the Council meeting, the Mayor shall call the meeting to order. If there is no quorum of Council present within 15 minutes of the scheduled time for the meeting, the Corporate Officer records the names of the members present and those absent, and adjourns the meeting until the next scheduled meeting.

2.

RESOLUTION TO CLOSE THE MEETING TO THE PUBLIC [3:00PM - 5:00PM]

A resolution of Council must be passed during the open portion of the meeting stating the basis under the Community Charter in which the public shall be excluded.

• Recommendation:

  THAT Council close the meeting to the public at 3:00 p.m. based on the following section(s) of the Community Charter:

  • 90(1)(e) the acquisition, disposition or expropriation of land or improvements, which the council considers that disclosure could reasonably be expected to harm the interests of the municipality.
  • 90(1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.
  • 90(1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

  Any matters that must or may be closed to the public in accordance with section 90 of the Community Charter shall appear here.

2.1

Approval of in-camera meeting Agenda

2.2

Adoption of in-camera meeting Minutes

2.3

In-camera meeting Items

2.3.1

Closed under section 90(1)(e) Land + Harm, and 90(1)(i) Legal Advice

2.3.2

Closed under section 90(1)(e) Land + Harm, and 90(1)(k) Preliminary Municipal Service

2.3.3

Closed under section 90(1)(e) – Land + Harm

2.3.4

Closed under section 90(1)(e) – Land + Harm

2.3.5

Closed under section 90(1)(e) – Land + Harm

2.3.6

Closed under section 90(1)(e) – Land + Harm

2.3.7

Closed under section 90(1)(e) – Land + Harm

2.4

Rise and report

3.

RECESS UNTIL 5:00PM

4.

APPROVAL OF CONSENT AGENDA

To adopt all recommendations appearing on the Consent Agenda in one motion, without discussion or debate. Included are items that are regular, non-controversial, or routine in nature. Any item may be moved out at the request of any Council member for discussion or debate, before the agenda is approved. Items removed from the Consent Agenda will be placed under New Business, as per Council's Consent Agenda Policy.

• Recommendation:

  THAT Council approve the Consent Agenda and the recommendations contained therein.

4.1

Items for Decision

All recommendations provided under each of the items listed below will be adopted once the Consent Agenda is approved, unless removed and placed under New Business. 

4.1.1

Council Meeting Minutes for Adoption

Purpose: To consider if there were any errors or omissions prior to adopting the minutes of previous meetings of Council.

• Recommendation:

  THAT Council adopt the minutes of their regular meeting held September 4, 2024.

4.2

Items for Information

All items listed below will be received for information purposes only once the Consent Agenda is approved, unless removed and placed under New Business where Council may consider taking action. 

4.2.1

Committee of the Whole Meeting Minutes

Purpose: To receive for information the minutes from the September 10 Committee of the Whole meeting.

• Recommendation:

  THAT Council receive for information the minutes from the September 10 Committee of the Whole meeting.

4.2.2

Karen Harper, District of Saanich Councillor re- Barrier Free Hearing Health

Purpose: To receive for information, the September 8, 2024 email from District of Saanich, Councillor Karen Harper re- Notice of Motion for Barrier Free Hearing Health.    

• Recommendation:

  THAT Council receive for information, the September 8, 2024 email from District of Saanich, Councillor Karen Harper.

4.2.3

Mayor Kermit Dahl, City of Campbell River re- Homelessness in CampbellRiver

Purpose: To receive for information, the August 26, 2024 letter from Mayor Kermit Dahl, City of Campbell River addressed to Premier Eby regarding homelessness in Campbell River.

• Recommendation:

  THAT Council receive for information, the August 26, 2024 letter from Mayor Kermit Dahl, City of Campbell River.

4.2.4

Mayor Paul Horn, City of Mission re- Infrastructure Investment for Complete Communities

Purpose: To receive for information, the August 29, 2024 letter from Mayor Paul Horn, City of Mission addressed to Premier Eby regarding Infrastructure Investment for Complete Communities. 

• Recommendation:

  THAT Council receive for information, the August 29, 2024 letter from Mayor Paul Horn, City of Mission.

4.2.5

Chair, Aaron Stone, CVRD re- the Establishment of Regional Drinking Water and Watershed Protection Technical Advisory Team

Purpose: To receive for information, the September 3, 2024 letter from Chair Aaron Stone, Cowichan Valley Regional District regarding the Establishment of Regional Drinking Water and Watershed Protection Technical Advisory Team.

• Recommendation:

  THAT Council receive for information, the September 3, 2024 letter from Chair Aaron Stone, Cowichan Valley Regional District.

4.2.6

Cory Heavener, Provincial Director of Child Welfare re- proclaiming October as Foster Family Month in British Columbia

Purpose: To receive for information, the September 25, 2024 email from Cory Heavener, Provincial Director of Child Welfare re- proclaiming October as Foster Family Month in British Columbia.  

• Recommendation:

  THAT Council receive for information, the September 25, 2024 email from Cory Heavener, Provincial Director of Child Welfare.

4.2.7

Ryan Turnball, Member of Parliament re- Consultation and Engagement on the Government of Canada’s Draft Salmon Aquaculture Transition Plan for British Columbia

Purpose: To receive for information, the September 22, 2024 letter from Ryan Turnball, Member of Parliament re- Consultation and Engagement on the Government of Canada’s Draft Salmon Aquaculture Transition Plan for British Columbia. 

• Recommendation:

  THAT Council receive for information, the September 22, 2024 letter from Ryan Turnball, Member of Parliament.

5.

APPROVAL OF MEETING AGENDA

5.1

Introduction of Late Items

To consider a late item of business not included in the agenda it must be introduced and approved at the time the agenda is adopted, and placed under New Business.

5.2

Changes to Order of Business

Matters must be taken up in the order that they are listed on the agenda unless changed at this time.

• Recommendation:

  THAT the agenda be adopted as circulated [or as amended].

6.

MAYOR'S REPORT

The Mayor may provide an update to Council on recent activities and important announcements. 

7.

PUBLIC INPUT ON AGENDA ITEMS

Public Input is an opportunity for the public to provide their feedback on matters included on the agenda. The maximum number of speakers to be heard during the public input period is limited to five, with a maximum of three minutes allotted to each speaker.  Members of the public attending the meeting in person must register at least 10 minutes prior to the meeting by signing the sheet posted outside of Council Chambers. Members of the public attending electronically must raise their hand once the meeting has been called to order. Please visit northcowichan.ca/virtualmeeting for instructions on how to raise your hand. Speakers are asked to state their name and residential address when commencing their address to Council.

8.

PRESENTATIONS AND PETITIONS

8.1

Presenters

A Presenter [person or organization] is invited to appear before Council and is not subject to the 10-minute speaking limit.

8.2

Delegations

A Delegations applies to appear before Council in order to make a presentation, enter a request for action, or bring Council up to date on a project, idea, or concept, or to provide further information on an issue currently before Council for a decision. Delegations are limited to 10 minutes to address Council unless extended by a vote passed by two-thirds of all Council members present.

9.

UNFINISHED AND POSTPONED BUSINESS

This section includes matters that have been postponed to a certain time or referred to staff, a committee or some other organization or person, and shall be placed under this section when the matter is returned to Council for consideration.

10.

STATUTORY HEARING MATTER

This section includes matters where a person has a statutory right to be heard under provincial legislation.

10.1

Statutory Right to be Heard

10.1.1

Explanation of the hearing process

The Mayor will provide an explanation of the Statutory Hearing process, noting that where a person has a statutory right to be heard, that person shall be provided such an opportunity during the Statutory Hearing.

10.1.2

Development Variance Permit Application for 1892 Valleyview Place

The following process will be followed:

1. Introductory presentation provided by staff
2. Applicant provides details of their application
3. Summary by the Corporate Officer of correspondence received
4. Comments from persons affected by the permit
5. Response by staff and the applicant to new information or factual matters raised

Consideration of issuance Development Variance Permit Application for 1892 Valleyview Place.

Purpose: To consider a development variance permit application to decrease the maximum permitted side yard setback from 1.5 metres to 0.67 metres to bring an addition to a single-family dwelling constructed without a building permit into compliance, and convert the addition into a garage and habitable space which meets BC Building Code.

• Recommendation:

  THAT Council authorize the issuance of Development Variance Permit DVP00105 and grant the variance to Section 57 (6) (a) of Zoning Bylaw No. 2950, 1997, to decrease the maximum permitted side yard setback from 1.5 metres to 0.67 metres at 1892 Valleyview Place.

11.

BYLAWS

Bylaws appearing under this section will be listed in order of readings as follows: (a) bylaws for adoption shall appear first, followed by (b) bylaws receiving third reading, then (c) bylaws receiving first and second or first three readings.

11.1

Permissive Tax Exemption Bylaw No. 3972, 2024

Purpose: To introduce Permissive Tax Exemption Bylaw No. 3972, 2024, for first three readings which proposes to exempt certain properties in 2025, and future years, from municipal property taxes.

• Recommendation:

  THAT Council give Permissive Tax Exemption Bylaw No. 3972, 2024 first, second and third readings.

12.

REPORTS

This section includes reports from staff requiring a decision of Council and/or staff presentations. Staff reports for information only are placed in the Consent Agenda.

12.1

Fire Protection Services Agreements with Halalt First Nation, Penelakut Tribe, and Stz’uminus First Nation

Purpose: To consider the 2024 Fire Protection Services Agreements to provide fire protection services for Halalt First Nation, Penelakut Tribe, and Stz’uminus First Nation.

• Recommendation:

  THAT Council authorize the Mayor and Corporate Officer to sign the 2024 Fire Protection Services Agreements between the Municipality of North Cowichan and Halalt First Nation, Penelakut Tribe, and Stz’uminus First Nation, generally in the form attached as Attachments 1, 2, and 3 to the Fire Chief’s report dated October 2, 2024.

12.2

Public Input and Meeting Conduct Policy Update

Purpose: To consider amendments to the Public Input and Meeting Conduct Policy to align with the Council and Committee Procedures Bylaw that was adopted on July 17, 2024.

• Recommendation:

  THAT Council approves the amendments to the Public Input and Meeting Conduct Policy as outlined in, and appended to, the Manager, Legislative Services report dated October 2, 2024.

12.3

Community Emergency Preparedness Fund Grant Application

Purpose: To request approval to apply to the Community Emergency Preparedness Fund (CEPF) grant program under the Volunteer and Composite Fire Department Equipment and Training funding stream for Wildland Personal Protective Equipment.

• Recommendation:

  THAT Council authorize an application for a grant in the amount of $40,000 under the Community Emergency Preparedness Fund (CEPF) grant program under the Volunteer and Composite Fire Department Equipment and Training funding stream for Wildland Personal Protective Equipment and Wildland Fire Fighting equipment.

13.

NEW BUSINESS

This section includes external items that require a decision of Council, items that have been removed from the Consent Agenda, and motions submitted by Council members, where previous notice has been given, for Council consideration.

14.

NOTICE OF MOTIONS

This section includes notices of motions submitted by Members of Council for introduction only, discussion and debate of the motion shall occur at a future meeting. Introductory remarks or clarifying questions are not permitted at this time as per Council’s Notice of Motion Policy.

15.

QUESTION PERIOD

Question Period is an opportunity for the public to ask brief questions regarding the business discussed during the meeting. When invited by the Mayor, members of the public who are attending the meeting in person may step up to the podium to ask their question(s) and members of the public who are attending electronically may raise their hand at this time. Please visit northcowichan.ca/virtualmeeting for instructions on how to raise your hand.

16.

ADJOURNMENT

Once all the business is done and over with, the Mayor may declare the meeting adjourned without requiring a resolution of Council.