Municipality of North Cowichan
Regular Council
AGENDA

Wednesday, May 04, 2022 at 1:30 P.m. - 4:30 P.m.

Electronically

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1.

CALL TO ORDER

This meeting will be conducted by video conference using the Cisco Webex platform. This meeting, though electronic, is open to the public and will be streamed live and archived for viewing on demand at www.northcowichan.ca.

Anyone wishing to participate in the meeting, during the 'Public Input' and 'Question Period' portions of the agenda, may do so electronically by joining the meeting using: 

• a computer, smartphone, or tablet. Please visit northcowichan.ca/virtualmeeting for instructions on how you can connect to this meeting.
• a telephone, dial 1.844.426.4405, enter the meeting ID 2459 684 7339, and then press # to join the meeting.

2.

APPROVAL OF CONSENT AGENDA

Purpose: To adopt all recommendations appearing on the Consent Agenda in one motion, without discussion or debate. Included are items that are regular, non-controversial, or routine in nature. Any item may be moved out at the request of any Council member for discussion or debate, before the agenda is approved. Items removed from the Consent Agenda will be placed under New Business. 

• Recommendation:

  THAT Council approve the Consent Agenda and the recommendations contained therein.

2.1

Items for decision

All recommendations provided under each of the items listed below will be adopted once the Consent Agenda is approved, unless removed and placed under New Business. 

2.1.1

Council Meeting Minutes for Adoption

Purpose: To consider if there were any errors or omissions prior to adopting the minutes of previous meetings of Council.

• Recommendation:

  THAT Council adopt the minutes of their regular meeting held April 20, 2022 and their special meeting held April 25, 2022.

2.2

Items for information

All items listed below will be received for information purposes only once the Consent Agenda is approved, unless removed and placed under New Business where Council may consider taking action. 

2.2.1

Quarterly List of Supplier Payments

Purpose: To provide a listing of payments to suppliers totalling over $10,000 in the first quarter of 2022.

• Recommendation:

  THAT Council receive for information the 1st Quarter Payment Listing (January - March 2022) report.

2.2.2

District of Sicamous Re: Invasive Mussel Defense Program

Purpose: To receive the April 7, 2022 letter from the District of Sicamous to the BC Minister of Environment and Climate Change Strategy requesting the Ministry increase funding and enforcement for the Invasive Mussel Defense Program to avoid invasive mussels entering their waterways.

• Recommendation:

  THAT Council receive for information the April 7, 2022 letter from the District of Sicamous.

2.2.3

Fondation Émergence Re: International Day Against Homophobia and Transphobia May 17th

Purpose: To received for information the April 16, 2022 email and March 25, 2022 letter from Fondation Émergence, requesting Council raise the pride flag in support of the upcoming International Day Against Homophobia and Transphobia on May 17th and consider adopting a resolution to proclaim May 17th as International Day Against Homophobia and Transphobia.

(Note: the Proclamations Policy adopted on October 16, 2019 states that Council will not issue proclamations for municipal days of recognition)

• Recommendation:

  THAT Council receive for information the March 25, 2022 letter from Fondation Émergence.

3.

APPROVAL OF REGULAR AGENDA

Purpose: To consider any items of business not included in the Agenda that are of an urgent nature, must be introduced and approved at the time the agenda is adopted. Matters must be taken up in the order that they are listed unless changed at this time.

• Recommendation:

  THAT the agenda be adopted as circulated [or as amended].

4.

MAYOR'S REPORT

5.

DELEGATIONS AND PRESENTATIONS

5.1

KPMG - 2021 Audited Financial Statements

Purpose: To present the 2021 Financial Statements for the Municipality and for the Joint Utilities Board.

• Recommendation:

  THAT Council accept the 2021 Audited Financial Statements of the Municipality and of the Joint Utilities Board.

6.

PUBLIC INPUT

Public Input is an opportunity for the public to provide their feedback on matters included on the agenda. The maximum number of speakers to be heard during the public input period is limited to five, with a maximum of three minutes allotted to each speaker. To be added to the speakers list, please:

• click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or
• dial *3 on your phone

7.

BYLAWS

7.1

Financial Plan Amendment and Property Tax Rate Bylaws for adoption

Purpose: To consider adoption of the Five-Year Financial Plan Amendment Bylaw No. 3865, 2022 and the Tax Rate Bylaw No. 3864, 2022, which received first three readings on April 20, 2022.

• Recommendation:

  THAT Council adopt:

  1. Five-Year Financial Plan Amendment Bylaw No. 3865, 2022; and,
  2. Tax Rates Bylaw No. 3864, 2022.

7.2

Waterworks Amendment Bylaw No. 3866 for first three readings

Purpose: To introduce an amendment to Waterworks Bylaw No. 3620 that includes new restrictions to help reduce water consumption during times of peak usage, to help protect water supplies, extend the capacity of the Municipality’s water distribution infrastructure, and to ensure that the Municipality’s water restrictions are consistent with neighboring jurisdictions.

• Recommendation:

  THAT Council give first, second and third readings to Waterworks Amendment Bylaw No. 3866, 2022.

7.3

OCP Bylaw 3900 next steps and public hearing options

Purpose: To complete the statutory steps required following first reading of the Official Community Plan (OCP) bylaw and provide Council with options regarding a public hearing.

• Recommendation:

  THAT Council:

  1. Has considered the Official Community Plan (OCP) in conjunction with all applicable Financial Plans and Waste Management Plans, including the North Cowichan 2022 Five Year Financial Plan, the Cowichan Valley Regional District Solid Waste Management Plan (as amended) and the Cowichan Valley Regional District Central Sector Liquid Waste Management Plan in accordance with section 477(3)(a) of the Local Government Act; and,
  2. Directs that the proposed OCP be referred to the Agricultural Land Commission for comment as required by section 477(3)(b) of the Local Government Act.

8.

REPORTS

8.1

Safer Community Plan Review

Purpose: To consider the recommendations from the City of Duncan and the next steps for the Safer Community Plan initiative.

• Recommendation:

  THAT Council:

  1. In partnership with the City of Duncan, authorizes the City of Duncan to issue a request for proposals to extend the Security Ambassadors program for another 2-year period; and,
  2. Authorize a contribution of up to $15,000 to be paid to the City of Duncan to fund 50% of the additional costs for the enhanced Peer Sharps Clean-Up Crew Program in partnership with the City of Duncan and the Canadian Mental Health Association.

8.2

National Indigenous Peoples Day 2022

Purpose: To consider an offer of financial or other support to Cowichan Tribes for a National Indigenous Peoples Day event in 2022.

• Recommendation:

  THAT Council authorize the Chair of the First Nations Relations Committee to sign the letter attached to the Deputy Chief Administrative Officer’s report dated May 4, 2022, and that it be sent to Cowichan Tribes offering up to $5,000 in financial support towards any planned National Indigenous Peoples Day event in 2022.

9.

NOTICES OF MOTIONS

10.

UNFINISHED AND POSTPONED BUSINESS

11.

NEW BUSINESS

11.1

Withdrawal of Conflict of Interest Declaration by Councillor Toporowski re: Cowichan Tribes

Purpose: To enable Councillor Toporowski, after having received legal advice on the issue related to Cowichan Tribes, to withdraw her declaration of a conflict of interest in respect to matters related to Cowichan Tribes, in accordance with section 100(4) of the Community Charter.

12.

QUESTION PERIOD

Question Period is an opportunity for the public to ask brief questions regarding the business discussed during the meeting. To be added to the speakers list, please:

• click on the ‘raise your hand’ button, if participating by computer, smartphone, or tablet, or
• dial *3 on your phone

13.

ADJOURNMENT