Municipality of North Cowichan
Committee of the Whole
AGENDA

Tuesday, November 07, 2023 at 5:00 P.m. - 6:00 P.m.

Municipal Hall - Council Chambers & Electronically

This meeting will be conducted by video conference using the Cisco Webex platform. This meeting, though electronic, is open to the public and will be streamed live and archived for viewing on demand at www.northcowichan.ca.

Members of the public may attend the Municipal Hall [7030 Trans-Canada Highway] in person, or join the meeting electronically to participate during the 'Public Input' and 'Question Period' portions of the agenda. Please visit northcowichan.ca/virtualmeeting for instructions on how you can connect online or you may dial 1.844.426.4405, enter 1# for English, enter the meeting ID 2773 437 1159, and then enter the meeting password 1111.

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1.

CALL TO ORDER

As soon as there is a quorum present after the time specified for the Council meeting, the Mayor shall call the meeting to order. If there is no quorum of Council present within 30 minutes of the scheduled time for the meeting, the meeting is adjourned until the next scheduled meeting.

2.

APPROVAL OF AGENDA

To consider any items of business not included in the Agenda that are of an urgent nature they must be introduced and approved at the time the agenda is adopted. Matters must be taken up in the order that they are listed unless changed at this time.

• Recommendation:

  THAT the agenda be adopted as circulated [or as amended].

3.

ADOPTION OF MINUTES

Purpose: To consider if there were any errors or omissions prior to adopting the minutes of previous meetings of Council.

3.1

Minutes from the October 10, 2023 meeting for adoption

• Recommendation:

  THAT the minutes of the meeting held October 10, 2023 be adopted, as circulated.

4.

DELEGATIONS

Delegations appear before Council in order to make a presentation, enter a request for action, or bring Council up to date on a project, idea, or concept, or to provide further information on an issue currently before Council for a decision. Delegations are limited to 10 minutes to make their address to Council unless extended by a unanimous vote of all Council members present. A delegation may not address Council on a bylaw for which a public hearing has been held or where a public hearing is required.

4.1

BC Nature

Purpose: Andrew Banks from Andrew Banks Consulting, on behalf of BC Nature, to inform Council on the Municipal Protected Areas Project (MPAP) and to request that staff be given permission to engage with the BC Nature – MPAP team to review North Cowichan’s protected areas.

5.

PUBLIC INPUT ON AGENDA ITEMS

Public Input is an opportunity for the public to provide their feedback on matters included on the agenda. The maximum number of speakers to be heard during the public input period is limited to five, with a maximum of three minutes allotted to each speaker.  Members of the public attending the meeting in person must register at least 10 minutes prior to the meeting by signing the sheet posted outside of Council Chambers. Members of the public attending electronically must raise their hand once the meeting has been called to order. Please visit northcowichan.ca/virtualmeeting for instructions on how to raise your hand. Speakers are asked to state their name and residential address when commencing their address to Council.

6.

STAFF REPORTS

This section includes reports from staff requiring a decision of Council and/or staff presentations.

6.1

2024 Grant-in-Aid

Purpose: To review the 2024 Grant-in-Aid applications and recommend which grants should be approved and the amount to be approved.

• Recommendation:

  THAT the Committee of the Whole recommend that Council approve grant-in-aid amounts for 2024 as follows:

  1. BC Forest Discovery Centre – BC Forest Museum $25,000
  2. Chemainus & District Chamber of Commerce $[__________insert amount here]
  3. Chemainus Valley Historical Society $8,500
  4. Cowichan Historical Society $[__________insert amount here]
  5. Duncan Cowichan Chamber of Commerce $34,000
  6. Cowichan Neighbourhood House Association $38,600
  7. Chemainus BIA - Flower Baskets $24,000
  8. Chemainus Theatre Festival Society $20,000
  9. Chemainus Cemetery (St. Michael’s and All Angels Church)$1,000 to offset water and garbage fees
  10. Chemainus BIA - Beautification: Repurpose fall baskets $[__________insert amount here]
  11. Chemainus BIA - Flags/Banners $[__________insert amount here]
  12. Chemainus Communities in Bloom $[__________insert amount here]
  13. Chemainus Residents Association - Community Development $[__________insert amount here]
  14. Clements Centre for Families $[__________insert amount here]
  15. Cowichan Agricultural Society and Farmers' Institute $[__________insert amount here]
  16. Cowichan - Bring Back Bluebirds (BCCF) $[__________insert amount here]
  17. Cowichan Family Caregivers Support Society $[__________insert amount here]
  18. Fosterkritters Feral Cat Rescue Society $[__________insert amount here]
  19. House of Grace Pregnancy Centre $[__________insert amount here]
  20. NEED2 - Suicide prevention, education & support $[__________insert amount here]
  21. Salish Sea Stones $[__________insert amount here]
  22. Somenos Marsh Society$[__________insert amount here]
  23. Take a Hike Foundation $[__________insert amount here]
  24. WildsafeBC (BCCF) $[__________insert amount here]
  25. Chemainus Rotary Club (Summerfest Parade and Festivities) $[__________insert amount here]
  26. Crofton Art Group $[__________insert amount here]]
  27. Maple Bay Community Assoc. - Canada Day $[insert amount here]
  28. Somenos Community Association $[__________insert amount here]
  29. Vimy Community Club (Hall) $[__________insert amount here]
  30. Westholme School Society $[__________insert amount here]
  31. Cowichan Rugby Club $[__________insert amount here]

7.

ITEMS FOR DISCUSSION

8.

NEW BUSINESS

9.

QUESTION PERIOD

Question Period is an opportunity for the public to ask brief questions regarding the business discussed during the meeting. When invited by the Mayor, members of the public who are attending the meeting in person may step up to the podium to ask their question(s) and members of the public who are attending electronically may raise their hand at this time. Please visit northcowichan.ca/virtualmeeting for instructions on how to raise your hand.

10.

ADJOURNMENT

Once all the business is done and over with, the Mayor may declare the meeting adjourned without requiring a resolution of Council.